|
LEGALIZATION OF LEGAL AND COMMERCIAL
DOCUMENTS
------------------------------------------------------------------------------------------------------------
GENERAL
INFORMATION
Legal and commercial documents
issued in the United
States of America,
Canada, Mexico, Peru,
or Chile
are legalized at the Embassy of the State of Qatar in
Washington,
D.C.
------------------------------------------------------------------------------------------------------------
The
legalization of legal and commercial documents takes
seven to ten business days from the day of receipt.
The Embassy of Qatar does not
offer any express or expedited services. There are no
additional fees for any application.
------------------------------------------------------------------------------------------------------------
You can submit your documents to
the Embassy either by hand or mail
-
By hand: The Consulate Office
hours are from 9:30 A.M. � 12:30 P.M. Monday through
Thursday.-
-
By mail:
Our mailing address is:
Consular Department - Legalization Section
Embassy of the State of
Qatar
2555 M Street, NW
Washington
DC, 20037
Please make sure that your name and address appear on
both the sender and the recipient fields of the prepaid
airway bill (not regular mail).
------------------------------------------------------------------------------------------------------------
We only accept payment by money
orders or company checks payable to the Embassy of the
State of Qatar, and are withdrawn in
US currency from a
US
bank
------------------------------------------------------------------------------------------------------------
Please provide 2 extra copies of
each original document you send. Otherwise, the document
will be returned to the applicant
_______________________________________________________________________
LEGALIZATION OF COMMERCIAL / SHIPPING
DOCUMENTS
All Commercial / Shipping
Documents must be stamped by the National US-Arab Chamber of
Commerce
A certificate of origin and an
invoice must accompany any commercial / shipping
document that needs legalization
------------------------------------------------------------------------------------------------------------
Certificate of Origin
-
Should accompany Commercial Invoice
-
Must be legalized by the
National US-Arab Chamber of Commerce
-
Money order or
company check for $42.00 payable to the Embassy of the
State of Qatar and withdrawn in US currency from a
US
bank
-
Please provide 2 extra copies of each original
document you send. We only legalize original documents.
-
Please make sure that your name and address appear on
both the sender and the recipient fields of the prepaid
airway bill (not regular mail)
------------------------------------------------------------------------------------------------------------
Commercial Invoice
-
Should accompany Certificate of Origin
-
Must be legalized by the
National US-Arab Chamber of Commerce
-
Fees: up to the value of the invoice
|
From $
|
To $
|
Legalization fees $
|
|
1.00
|
1,373.00
|
28.00
|
|
1,373.01
|
4,120.00
|
55.00
|
|
4,120.01
|
13,736.00
|
138.00
|
|
13,736.01
|
27,472.00
|
248.00
|
|
27,472.01
|
41,208.00
|
357.00
|
|
41,208.01
|
68,681.00
|
495.00
|
|
68,681.00
|
137,362.00
|
605.00
|
|
137,362.01
|
274,725.00
|
825.00
|
|
274,725.01
|
OR MORE
|
0.4%
|
-
Please provide 2 extra copies of each original
document you send. We only legalize original documents.
-
Please make sure that your name and address appear on
both the sender and the recipient fields of the prepaid
airway bill (not regular mail)
------------------------------------------------------------------------------------------------------------
Bill of Lading
-
Must be legalized by the
National US-Arab Chamber of Commerce
-
Money order or company check for $42.00 (by air) or
for $28.00 (by sea) payable to the Embassy of the State
of Qatar and withdrawn in
US currency from a
US bank
-
Please provide 2 extra copies of each original
document you send. We only legalize original documents
-
Please make sure that your name and address appear on
both the sender and the recipient fields of the prepaid
airway bill (not regular mail).
------------------------------------------------------------------------------------------------------------
Legalization of
Other Commercial Documents
For other commercial documents
such as: Pro-forma Invoice, Health Certificates,
Insurance Certificates, Steamship Certificates, Packing
List, Sanitary Certificates:
-
Must be legalized by the
National US-Arab Chamber of Commerce
-
Money order or
company check for $28.00
per document payable to the Embassy of the State of Qatar and
withdrawn in US currency from a
US
bank
-
Please provide 2 extra copies of each original
document you send. We only legalize original documents
-
Please make sure that your name and address appear on
both the sender and the recipient fields of the prepaid
airway bill (not regular mail)
_______________________________________________________________________
LEGALIZATION OF LEGAL DOCUMENTS
For legal documents such as:
Power of Attorney; Certificate of Free Sale; Article of
Incorporation; Resolution; Distribution Agreements,
Agency; Appointment / Distributor; Authorization of
Agent; Assignment; Board Resolution; Certificate of
Incorporation; Trademark Application; Certificate of
Good Standing; Financial Statement; Or any other Legal
Certificates:
-
Notarized by the notary public (County)
-
Authenticated by the Secretary of State (State,
Province)
-
Authenticated
by the Ministry of Foreign Affaires of the Country
(for
Canada,
Peru,
Mexico, and
Chile)
-
Authenticated by the State Department Authentication
Division in
Washington
D.C. (Tel: 202-647-5002)
-
Money order or company check in the amount of $14.00
per document
payable to the Embassy of the State of Qatar and
withdrawn in US currency from a
US
bank
-
Please provide 2 extra copies of each original
document you send. We only legalize original documents
-
Please make sure that your name and address appear on
both the sender and the recipient fields of the prepaid
airway bill (not regular mail).
------------------------------------------------------------------------------------------------------------
Legalization of Signature (General
Power of Attorney) by mail
-
Signatures of two witnesses
-
Notarized by the Notary Public (County, City)
-
Authenticated by the Secretary of State (State,
Province)
-
Authenticated
by the Ministry of Foreign Affaires of the Country (for
Canada,
Peru,
Mexico, and
Chile)
-
Authenticated by the State Department Authentication
Division in
Washington
D.C. (Tel: 202-647-5002)
-
Copies of IDs of both witness and applicant
-
Power of Attorney and a photocopy of it
-
Money order or company
check in the amount of $14.00 payable to the Embassy of
the State of Qatar and withdrawn in US currency from a
US bank
-
Please provide 2 extra copies of each original
document you send. We only legalize original documents.
-
Please make sure that your name and address appear on
both the sender and the recipient fields of the prepaid
airway bill (not regular mail)
------------------------------------------------------------------------------------------------------------
Legalization of Signature (Special
Power of Attorney) by mail
-
Signatures of two witnesses
-
Notarized by the Notary Public (County, City)
-
Authenticated by the Secretary of State (State,
Province)
-
Authenticated
by the Ministry of Foreign Affaires of the Country (for
Canada,
Peru,
Mexico, and
Chile)
-
Authenticated by the State Department Authentication
Division in
Washington
D.C. (Tel: 202-647-5002)
-
Power of Attorney and a photocopy of it
-
Copies of I.D.'s of witnesses and applicant
-
Money order or company
check in the amount of $14.00 payable to the Embassy of
the State of Qatar and withdrawn in US currency from a
US bank
-
Please provide 2 extra copies of each original
document you send. We only legalize original documents
-
Please make sure that your name and address appear on
both the sender and the recipient fields of the prepaid
airway bill (not regular mail)
------------------------------------------------------------------------------------------------------------
Affidavit
-
Notarized by the Notary Public (County, City)
-
Authenticated by the Secretary of State (State,
Province)
-
Authenticated
by the Ministry of Foreign Affaires of the Country (for
Canada,
Peru,
Mexico, and
Chile)
-
Authenticated by the State Department Authentication
Division in
Washington
D.C. (Tel: 202-647-5002)
-
Money order or company check in the amount of $14.00
per signature
payable to the Embassy of the State of Qatar
and withdrawn in
US currency from a
US
bank
-
Please provide 2 extra copies of each original
document you send. We only legalize original documents
-
Please make sure that your name and address appear on
both the sender and the recipient fields of the prepaid
airway bill (not regular mail)
------------------------------------------------------------------------------------------------------------
Will
-
Notarized by the Notary Public (County, City)
-
Authenticated by the Secretary of State (State,
Province)
-
Authenticated
by the Ministry of Foreign Affaires of the Country (for
Canada,
Peru,
Mexico, and
Chile)
-
Authenticated by the State Department Authentication
Division in
Washington
D.C. (Tel: 202-647-5002)
-
Please be advised that the heir(s) or his/her (their)
representative(s) should submit a written statement
including the following information to the embassy
within 90 days of the date of death:
The name and address of the heirs or beneficiary's
The name and address of the donor
A full description of the wealth inherited including its
real value and its location if applicable
Note: If the applicant fails to submit the above described
statement within 90 days of the date of death, the
applicant will be subject to an extra charge of $100.00
in addition to the original fee of
$50.00
-
Please provide 2 extra copies of each original
document you send. We only legalize original documents
-
Please make sure that your name and address appear on
both the sender and the recipient fields of the prepaid
airway bill (not regular mail)
-
The following documents should be enclosed with the
Will:
-
Death Certificate
-
Qatari IDs of beneficiaries
-
Deed of trust (if applicable)
------------------------------------------------------------------------------------------------------------
School Certificate
-
Notarized by the Notary Public (County, City)
-
Authenticated by the Secretary of State (State,
Province)
-
Authenticated
by the Ministry of Foreign Affaires of the Country (for
Canada,
Peru,
Mexico, and
Chile)
-
Authenticated by the State Department Authentication
Division in
Washington
D.C. (Tel: 202-647-5002)
-
Money order or
company check in the amount of $14.00
per certificate
payable to the Embassy of the State of Qatar and
withdrawn in US currency from a
US bank
-
Please provide 2 extra copies of each original
document you send. We only legalize original documents
-
Please make sure that your name and address appear on
both the sender and the recipient fields of the prepaid
airway bill (not regular mail)
------------------------------------------------------------------------------------------------------------
School Transcript
-
Notarized by the Notary Public (County, City)
-
Authenticated by the Secretary of State (State,
Province)
-
Authenticated
by the Ministry of Foreign Affaires of the Country (for
Canada,
Peru,
Mexico, and
Chile)
-
Authenticated by the State Department Authentication
Division in
Washington
D.C. (Tel: 202-647-5002)
-
Money order or company check in the amount of $14.00
per transcript
payable to the Embassy of the State of Qatar and
withdrawn in US currency from a
US bank
-
Please provide 2 extra copies of each original
document you send. We only authenticate original
documents
-
Please make sure that your name and address appear on
both the sender and the recipient fields of the prepaid
airway bill (not regular mail)
------------------------------------------------------------------------------------------------------------
General Medical Report
-
Copy of a Qatari governmental employment ID (free)
-
Copy of Qatari ID
-
Notarized medical bills
-
Note: All medical bills have to be certified by the
Secretary of State and the State Department in
Washington
D.C.
(Tel: 202-647-5002)
-
For private sector employees, a fee of $14.00 applies
-
Please provide 2 extra copies of each original
document you send. We only authenticate original
documents
-
Please make sure that your name and address appear on
both the sender and the recipient fields of the prepaid
airway bill (not regular mail)
------------------------------------------------------------------------------------------------------------
Medical Report for new employees going to Qatar
-
Notarized by the Notary Public (County, City)
-
Authenticated by the Secretary of State (State,
Province)
-
Authenticated
by the Ministry of Foreign Affaires of the Country (for
Canada,
Peru,
Mexico, and
Chile)
-
Authenticated by the State Department Authentication
Division in
Washington
D.C. (Tel: 202-647-5002)
-
Money order or company check in the amount of $14.00
per document
payable to the Embassy of the State of Qatar and
withdrawn in US currency from a
US
bank
-
Please provide 2 extra copies of each original
document you send. We only legalize original copies
-
Please make sure that your name and address appear on
both the sender and the recipient fields of the prepaid
airway bill (not regular mail)
------------------------------------------------------------------------------------------------------------
Qatari Driver's License Authentication
-
Must have the Qatari Drivers License Translated from
Arabic to English
-
Notarized by the Notary Public (County, City)
-
Authenticated by the Secretary of State (State,
Province)
-
Authenticated by the State Department Authentication
Division in
Washington
D.C. (Tel: 202-647-5002)
-
Money order or company check in the amount of $14.00
per document payable to the Embassy of the State of Qatar and
withdrawn in US currency from a
US bank
-
Please provide 2 extra copies of each original
document you send
-
Please make sure that your name and address appear on
both the sender and the recipient fields of the prepaid
airway bill (not regular mail)
------------------------------------------------------------------------------------------------------------
Police Report for New Employees
Traveling to
Qatar
-
Must have the fingerprints from the Police department
-
Notarized by the Notary Public (County, City)
-
Authenticated by the Secretary of State (State,
Province)
-
Authenticated by the State Department Authentication
Division in
Washington
D.C. (Tel: 202-647-5002)
-
Money order or company check in the amount of $14.00
per document
payable to the Embassy of the State of Qatar and
withdrawn in US currency from a
US
bank
-
Please provide 2 extra copies of each original
document you send.
-
Please make sure that your name and address appear on
both the sender and the recipient fields of the prepaid
airway bill (not regular mail)
------------------------------------------------------------------------------------------------------------
Certificate of Good Conduct
-
The processing time for the certificate of good
conduct is normally from 6 to 8 weeks and sometimes more
-
Must have the fingerprints from the Police department
-
Notarized by the Notary Public (County, City)
-
Authenticated by the Secretary of State (State,
Province)
-
Authenticated
by the Ministry of Foreign Affaires of the Country (for
Canada,
Peru,
Mexico, and
Chile)
-
Authenticated by the State Department Authentication
Division in
Washington
D.C. (Tel: 202-647-5002)
-
Letter addressed to the Embassy (Diplomatic mission)
explains the purpose of requesting the good conduct
certificate. Also specify the time frame (from
xx to xx) in which you stayed in the country, and the
working place and sponsor
-
Two photo copies of the passport that has the
residency stamp and two photo copies of the new passport
if any
-
Four photographs 2" x 2"
-
Money order or company check in the amount of $14.00
per document
payable to the Embassy of the State of Qatar and
withdrawn in US currency from a
US
bank
-
An amount of $9.00 cash is required for the issuance
of the certificate in
Qatar.
-
Please provide 2 extra copies of each original
document you send.
-
Please make sure that your name and address appear on
both the sender and the recipient fields of the prepaid
airway bill (not regular mail)
_______________________________________________________________________
DETAILS OF
COMMERCIAL DOCUMENTATION
Below are the documentary requirements subscribers must
meet when shipping to Qatar.
Facsimile signatures are not permitted on any document.
Air cargo shipments require air waybills (in place of
bills of lading) with the number of copies issued based
on requirements of the importer and of the airline used.
Certification & Legalization:
In all instances, at least one copy each of the
commercial invoice, certificate of origin, insurance
certificate, steamship certificate and bill of lading or
airway bill must be legalized. Such fees are to be paid
by money order or certified check.
The following procedures must be followed in order to
obtain legalization:
-
The
Consulate will retain two copies of each commercial
invoice, certificate of origin, steamship
certificate and insurance certificate for their
files.
-
Each copy
of the certificate of origin must be attached to a
copy of the commercial invoice.
-
Before
being presented to the
Qatar
consulate for legalization, documents must first be
certified by an approved chamber of commerce.
-
The
invoice is to be certified as to current export
market prices and country of origin by the chamber
(the notarized file copy retained by the chamber is
to bear the statement �I (name, title, name of
company), hereby swear that the prices stated in
this invoice are current export market prices and
that the origin of the goods described herein is the
United States of America, and I assume full
responsibility for any inaccuracies or errors
therein)".
-
Before
being mailed or delivered to the Qatar Consulate,
all shipping documents must be placed in the
following order: (a) Shipper's document must be
stapled together and marked �Return to Shipper� (b)
Consulate�s copies must be stapled together and
marked �Consulate's Copies� (c) When documents are
to be returned by mail, a self-addressed stamped
envelope must accompany documents.
-
Certification of Documents: When
commercial invoices and/or certificates of origin
are presented to the consular Section at the
Embassy,
Washington, DC for legalization, they will likely be
refused unless first certified by one of the
following approved
National US-Arab Chambers of Commerce:
http://www.nusacc.org/loc.asp
-
Commercial Invoices (usually issued
in quadruplicate, the importer will advice how many
copies are actually required on a particular
shipment) must be genuine, prepared on letterhead of
actual seller, all copies be duly signed by an
authorized person, stating that the invoice is true
and correct , and all copies must contain at the
least the following data- name and address of
supplier and consignee, quantity , weights, marks
and numbers, origin of goods, an accurate
description of the goods, and the value thereof,
discounts or rebates, itemizing all expenses, e.g.,
CIF, or otherwise , name of steamer and date of
sailing (it is important that these two points
covering steamers appear on all copies of invoice).
If shipment is insured by the buyer shipper must
note this fact on the invoice. The invoice should
also contain a statement that the products being
shipped are of U.S.
origin and that they are manufactured in the United State.
If the products contain any foreign components then-
besides the full name and address of
U.S.
manufacturer the full names and addresses or all the
manufactures involved must be given. (see above
regarding certification and legalization
requirements).
Pro-Forma Invoice:
The Director of the State Purchases Department of Qatar
Ministry of Finance and Petroleum Affairs has stipulate
the pro-forma invoices submitted to the government must
conform to the following requirements : (1) The
pro-forma invoice must be original. (2) It must be
stamped and signed by the supplying company/exporter.
(3) The exporting company�s pro-forma invoice is to give
the same serial numbers of the items shown in the
governments order sheet. (4) The pro-forma invoice must
indicate the delivery period and validity of the
quotations. Besides being required for all
government/tenders, it is also recommended that it be
issued in all other cases as it facilitates
establishment of letters of credit.
Bills of Lading:
no special requirements. Generally speaking freight
charges should be pre-paid.
Packing list:
Not mandatory; however, use of a packing list will
facilitate customs clearance of goods.
Certificate of Origin:
Certificates of origin (usually issued in quadruplicate;
the importer will advise how many copies are actually
required on a particular shipment) on general form, as
sold by commercial stationers, must contain, as well as
the usual particulars for this type of document, the
name of vessel and date of sailing , as well as a
statement that the products being shipped are of U.S.
origin and that they are manufactured in the United
States. If the products contain any foreign components,
then-besides the full name and address of U.S.
manufacturer-the full names and addresses of all the
manufacturers involved must be given. Shippers must also
make a notarized statement certifying that it is true
and correct. (See above regarding certification and
legalization requirements).
Insurance Certificate:
Must be presented to consulate in (minimum) one original
and one copy. The original will be returned to shipper
and the copy retained by the consulate for its files. If
insurance is purchased locally in
Qatar
by the importer then this fact must always be noted on
the commercial invoice. (See above regarding
certification and legalization).
Steamship Certificate:
Must be presented to Consulate in (minimum) one original
and one copy the original will be turned to the shipper
and the copy retained by the Consulate for its files.
(see above regarding certification and legalization).
Steamship or air-line certificate is not required if
carrier is owned by Arabian government or company.
Import License:
All importers must hold a general license authorizing
import transactions. Importers of foodstuffs should have
an import license, which is issued only to Qatari
nationals by the Government.
|
